Emergency Communication Messaging

SRJC Alerts is the unified alert system used to keep the District’s community informed during emergencies. In the event of an actual emergency or dangerous incident at SRJC, the District will notify SRJC campus and community members using a variety of communication tools, including emergency messaging via social media, email, text, and on-campus speakerphone systems. Students are automatically enrolled but can update their information in the student portal. Employees will need to opt-in and provide their cell phone number via the SRJC Escape Employee Online Portal. Parents and community members can opt-in to SRJC Alerts through our District Police website by registering for SRJC’s Regroup system.

Definitions

Below is a list of definitions and example messaging that SRJC may use in the event of an emergency via the SRJC Alerts system. These messages are only examples and will be customized to provide additional information and specifics in the event of a real emergency or incident. All SRJC employees and students are encouraged to familiarize themselves with this list and to attend emergency preparation trainings, offered at the district periodically throughout the year.

Name

Definition

Possible Message

Lockdown

Occurs when the SRJC District Police Department and/or the Emergency Operations Director determine that it is necessary to enact automatic locking systems on any/all on-campus buildings. In the event of a lockdown, individuals in any given building will be able to exit the building, but the doors will be automatically locked such that no one can enter the buildings.

SRJC Alert: A police event is occurring. We are locking down the campus. Find a safe location out of sight, away from windows, and barricade yourself behind secured doors. Remain quiet. Listen for and follow instructions of emergency personnel. If not on campus, do not return to campus. If you need immediate help, dial (707)527-1000. More information to follow.

Shelter-in-Place

Employees, students and any individuals on campus are advised to remain at their current location and to find the most appropriate, safe way to do so.

SRJC Alert: A XXX event is occurring. Please find a safe location to shelter in place. Listen for and follow instructions of emergency personnel. If you need immediate help, dial (707)527-1000. More information to follow.

Avoid the Area

Remain a safe distance away from a designated location on campus, giving a safe perimeter around the location. Do not attempt to approach the area, look in windows or otherwise approach the location until further notice.

SRJC Alert: A XXX event is occurring in the area of XXX. Please avoid the area and find a safe location to shelter in place. Listen for and follow instructions of emergency personnel. More information to follow.

Active Shooter

An individual is currently shooting a gun on campus. Individuals should engage in “run/hide/fight.”

SRJC Emergency Alert: An active shooter event is occurring in the area of XXX. Avoid the area and run/hide/fight as required. Listen for and follow instructions of emergency personnel. Show police officers your raised and empty hands.  If not on campus, do not return to campus.  Do not contact District Police unless you have specific information regarding the active shooter; current location, description, etc. More information to follow.

Run/Hide/Fight

These are the guidelines for reacting to an active shooter situation. The responses in order of priority are:

Run – If you can run away from the area without putting yourself at increased risk, do so. Remain away from the active shooter location until further notice.

Hide – If you cannot run without increasing danger to yourself, hide. Lock yourself in a room, turn out the lights, use furniture as barriers/barricades, block windows, silence phones, remain quiet and remain out of sight.

Fight – If you have no other option and are approached by the shooter, do not remain passive. Use any item around you as a weapon, work with individuals around you to attack the shooter and obtain control of the weapon.  If you are able to remove the weapon, DO NOT hold or use it.  Move it to an area away from the shooter, place on the ground, and stand by it with your empty hands raised.

N/A

Individual with a Gun

A report of an “individual with a gun” on campus is not the same as an “active shooter” event. The SRJC District Police Department will immediately respond to the situation and all employees and students are advised to avoid the area or may be asked to shelter in place, as appropriate.

SRJC Alert: An individual with a gun/weapon has been reported on campus in the area of XXX. Avoid the area. We are locking down the campus. Find a safe location out of sight, away from windows, and barricade yourself behind secured doors. Remain quiet. Listen for and follow instructions of emergency personnel. If not on campus, do not return to campus. If you need immediate help, dial (707)527-1000. Do not contact District Police unless you have specific information regarding the individual; current location, description, etc. More information to follow.

Closure

Any campus or site that is designated “closed” is not accessible for any student, member of the public, or employee, with the exception of emergency personnel. In the event of a closure, all classes and events are canceled.

SRJC Alert: The XXX campus is currently closed due to XXX. All classes and activities are canceled until further notice. More information to follow.

Severe Weather

Any weather-related event that may create unsafe conditions on campus.

SRJC Alert: The National Weather Service has issued a Severe Weather Alert. Seek shelter in the nearest building. Close, and stay back from doors and windows. Listen for and be prepared to follow further instructions. More information to follow.

Earthquake

Any event where sudden, violent shaking of the ground may cause destruction and/or unsafe conditions on campus.

SRJC Emergency Alert: A major earthquake has occurred in this area. Please move to the designated Evacuation Assembly Area outside if you can safely do so and stay there until released by emergency personnel. Avoid buildings, power lines, trees, and other hazards. Assume all power lines are live. Listen for and be prepared to follow further instructions. The XXX campus is closed until further notice. More information to follow.

Fire

Either a localized or widespread burn, which may be in a single building or large in scale and affecting larger areas of Sonoma County.

SRJC Emergency Alert: There is a fire on campus in Building XXX/threatening the SRJC XXX campus. Please evacuate the building to the designated Evacuation Assembly Area and stay there until released by Emergency Personnel. Emergency Personnel are on scene. More information to follow.

Bomb Threat

Occurs when a threat has been made that an explosive device is on campus and may be detonated.

SRJC Emergency Alert: The college has received a credible bomb threat. Take your personal belongings, including your car keys, and evacuate to the designated Evacuation Assembly Area. Listen for and be prepared to follow further instructions. Report any suspicious packages or objects to District Police at (707)527-1000. More information to follow.

All Clear

The safety hazard/threat has been resolved and it may be safe to resume activities. Instructions will typically follow.

SRJC Alert: The XXX emergency has ended. It is now safe to resume normal activities/classes in the area of XXX. Please standby for further instructions or visit XXX website.

 

Structure of Communication

  • Initial communication- priority is rapid, accurate information and basic instructions
    • Statement of situation and status
    • Instructions- immediate
    • When to expect follow up/more information
  • Follow up communications- can provide more information/background and references
    • Update
    • Instructions- ongoing
    • Background information
    • Support services
    • When to expect follow-up/more information