SRJC Alert is the unified emergency alert system used to keep the District community informed during emergencies and dangerous incidents directly affecting District campuses. Alerts are issued when an emergency or incident directly affects an open campus and/or District operations. SRJC may notify the community through social media, email, text messages, the SRJC app, and on-campus speaker systems. SRJC does not automatically resend alerts from other agencies (i.e. MyShake, Nixle).
Students: All currently enrolled students are automatically enrolled in SRJC Alert. Students should ensure their contact information is current in the student portal.
Employees: All employee work email addresses are automatically included in the SRJC Alert system. Employees can also receive SRJC Alerts via their personal cell phone and personal email addresses. To add or update personal contact information, employees should update their information in the SRJC Escape Employee Online Portal. Contact Bridget Hodenfield in Human Resources at bhodenfield@santarosa.edu. if you are unsure whether you are opted-in to emergency alerts. Recipients may opt out of texts and personal emails at any time.
Parents and community members can opt-in to SRJC Alerts by registering Here. Note: First time users must click the REGISTER button (top right of screen). You may also contact Emergency Management Specialist Dawn Carter at dcarter@santarosa.edu.
Definitions
Below are definitions of emergency actions and examples of SRJC Alert messaging.
| Name | Definition | Possible Message |
|---|---|---|
| Lockdown | This occurs when the SRJC District Police Department and/or Emergency Operations Director determine that electronic door locks should be activated on any or all campus buildings. During a lockdown, individuals inside a building will still be able to exit, but the doors will be locked to prevent entry. | SRJC Alert |URGENT| A police event is occurring. Find a safe location out of sight, away from windows. A lockdown has been initiated in the affected area(s). Electronic security locks are engaged. Employee ID badges will not open doors until the lockdown is lifted. All doors allow for exit from a building. More information will follow as it becomes available. Call 911 or 707.527.1000 (District Police) if you believe you have specific information regarding the threat. |
| Shelter-in-Place | Employees, students, and others on campus are advised to remain at their current location or move indoors when there is a potential threat or hazard outside (e.g., a mountain lion in the area). A shelter-in-place is not a lockdown; building security locks may not be automatically engaged. | SRJC Alert: A XXX event is occurring. Please find a safe location to shelter in place. Listen for and follow instructions of emergency personnel. If you need immediate help, dial (707)527-1000. More information to follow. SRJC Alert |URGENT| A [INSERT] event is occurring on [INSERT] campus. Find a safe location to shelter in place. Stay where you are until an "All Clear" message has been sent, or authorities in your building/area tell you it is safe to leave. More information will follow as it becomes available. Call 911 or 707.527.1000 (District Police) if you believe you have specific information regarding the incident. |
| Avoid the Area | For your safety and well-being, remain a safe distance from the specified area. Do not approach, look through windows, or otherwise enter or attempt to access the area until further notice. | SRJC Alert: A XXX event is occurring in the area of XXX. Please avoid the area and find a safe location to shelter in place. Listen for and follow instructions of emergency personnel. More information to follow. |
| Active Threat | An active threat is an immediate and ongoing threat to the safety of individuals on campus. Because active threats can develop and change rapidly, there may not be time to issue an SRJC Alert during an incident. If an alert is issued, it will provide information available at the time and should not be relied upon as the first or only source of emergency instructions. | SRJC Emergency Alert: An active threat event is occurring in the area of XXX. Avoid the area. Individuals should immediately take appropriate protective action, such as Run, Hide, or Fight, based on their circumstances. Show police officers your raised and empty hands, indicating you are not a threat. If not on campus, do not return to campus. Do not contact District Police unless you have specific information regarding the active shooter; current location, description, etc. More information to follow. |
| Run/Hide/Fight | These are the guidelines for reacting to an active shooter situation. The responses in order of priority are: Run – If you can run away from the area without putting yourself at increased risk, do so. Remain away from the active threat location until further notice. Hide – If you cannot run without increasing danger to yourself, hide. Lock yourself in a room, turn out the lights, use furniture as barriers/barricades, block windows, silence phones, remain quiet, and stay out of sight. Fight – If you have no other option and are approached by the attacker, do not remain passive. Use any item around you as a weapon, work with individuals around you to attack the assailant and obtain control of their weapon(s), if present. Move weapons away from the assailant, place on the ground, and stand by with your empty hands raised. | N/A |
| Individual with a Gun/Weapon | A report of an individual with a weapon on campus does not necessarily indicate an active threat. The SRJC District Police Department will respond to assess the situation. Employees and students should avoid the area and may be directed to shelter in place, as appropriate. | SRJC Alert: An individual with a gun/weapon has been reported on campus in the area of XXX. Avoid the area. If a lockdown is initiated in the affected area(s): Electronic security locks will engage. Employee ID badges will not open doors until the lockdown is lifted. All doors allow for exit from a building. Listen for and follow instructions of emergency personnel. If not on campus, do not return to campus. If you need immediate help, dial (707)527-1000. Do not contact District Police unless you have specific information regarding the individual; current location, description, etc. More information to follow. |
| Closure | Any campus or site that is designated “closed” is not accessible for any student, member of the public, or employee, except for emergency personnel. In the event of a closure, all classes and events are canceled. | SRJC Alert: The XXX campus is currently closed due to XXX. All classes and activities are canceled until further notice. More information to follow. |
| Severe Weather | Any weather-related event that may create unsafe conditions on campus. | SRJC Alert: The National Weather Service has issued a Severe Weather Alert near xxxxx. Seek shelter in the nearest building. Close, and stay back from doors and windows. Listen for and be prepared to follow further instructions. More information to follow. |
| Earthquake | Any event where sudden, violent shaking of the ground may cause destruction and/or unsafe conditions on campus | SRJC Emergency Alert: Earthquake impacting xxxxx occurred. Drop, Cover, and Hold On away from windows, hanging objects & tall furniture (if possible). Evacuate when shaking stops, if safe to do so, and before/between aftershocks. Do not use elevators. Do not be surprised if sprinkler systems or fire alarms activate. If not on campus, do not go to campus, unless you receive an "All Clear" alert. |
| Fire | Either a localized or widespread burn, which may be in a single building or large in scale and affecting larger areas of Sonoma County. | SRJC Emergency Alert: There is a fire on campus in Building XXX/threatening the SRJC XXX campus. If there is smoke/fire inside your building/area, evacuate to an outside Assembly Area (or anywhere without large tree limbs and electrical lines overhead). If not on campus, DO NOT come to campus until you receive an “All Clear” message. More information to follow |
| Bomb Threat | Occurs when a threat has been made that an explosive device is on campus and may be detonated. | SRJC Emergency Alert: The college has received a credible bomb threat. Take your personal belongings, including your car keys, and evacuate to the designated Evacuation Assembly Area. Listen for and be prepared to follow further instructions. Report any suspicious packages or objects to District Police at (707)527-1000. More information to follow. |
| All Clear | The safety hazard/threat has been resolved and it is likely safe to resume activities. Instructions will typically follow. | SRJC Alert: The XXX emergency has ended. It is now safe to resume normal activities/classes in the area of XXX. Please standby for further instructions or visit XXX website. |
Structure of Communication
Initial communication – When circumstances allow, the priority is to provide rapid, accurate information and basic instructions. Initial messages may be limited while information is being confirmed.
- Statement of situation and status
- Immediate instructions
- When to expect follow-up or more information
Follow-up communications – Additional information will be provided as details are confirmed and become available.
- Updates
- Ongoing instructions
- Background information
- Support services
- When to expect additional information